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Distributed systems are complex and challenging to design, implement, and maintain. By following best practices, you can build scalable, reliable, and secure distributed systems that meet your business needs.

Distributed Systems

In the ever-evolving landscape of technology, the adoption of distributed systems has become pivotal for businesses aiming to achieve scalability, resilience, and efficient data processing. However, the path to harnessing the full potential of distributed systems is not without its challenges. In this comprehensive guide, Ceiba Software, a Colombian technology leader with global expertise, delves deep into the best practices that empower organizations to build robust, efficient, and secure distributed systems.

Monolith Challenge:

A recurring issue in distributed systems is the unintentional transformation of applications into something resembling a monolith during deployment. To mitigate this challenge, it’s crucial to maintain a clear understanding of the microservices’ boundaries and objectives throughout the development process.

Functional Service Split:

An effective distributed system divides its components based on function. Each component should operate independently, yet harmoniously, contributing to the system’s overall objectives. This practice not only enhances modularity but also simplifies debugging and maintenance. 

Independence and Synchronization:

While striving for individual service independence, synchronization within the entire system is equally critical. Effective synchronization ensures seamless data flow and process coordination, preventing bottlenecks or conflicts.

Service Boundaries:

Clearly defined service boundaries are the foundation of a well-structured distributed system. These boundaries facilitate process synchronization and efficient inter-service communication, making it easier to manage and scale the system.

Tips for Defining Service Boundaries

Communication Methods:

In distributed systems, services often communicate through web service requests or remote procedure calls (RPCs). Understanding and optimizing these communication methods are key to ensuring data integrity and system reliability.

Distributed services can communicate with each other using a variety of methods, including:

  • Web service requests
  • Remote procedure calls (RPCs)
  • Message queues
  • Event buses
Communication Methods

Limit Inter-Service Communication:

Minimizing service-to-service communication is a prudent approach. While some external calls, like payment gateways, may be inevitable, reducing inter-service communication decreases complexity and enhances system resilience.

Data Processing Strategy:

The strategy should align with business objectives and data requirements. There are two main approaches:

  • Real-time (interactive) data processing
  • Scheduled (batch) data processing

Real-time data processing is used for applications where users need to interact with the system in real-time. Scheduled data processing is used for applications where it is acceptable to process data in batches.

The best data processing strategy for your application will depend on its specific needs. However, it is important to choose a scalable and efficient strategy.

Hosting Decisions Matter:

Proper hosting can significantly impact the performance and scalability of a distributed application. Carefully consider the hosting environment to meet your system’s unique needs.

Choosing the Right Hosting Solution for Your Distributed System

Hosting Flexibility

When contemplating hosting solutions, focus on individual function requirements rather than the entire application. This approach allows for tailored hosting decisions that optimize resource utilization.

Virtualization Benefits:

Leveraging virtual solutions, such as virtual memory and virtual machines, can offer enhanced resilience, ease of management, and cost-effectiveness compared to traditional hardware solutions.

Component-Specific Hosting:

Tailor your hosting decisions to each component’s specific needs for optimal results. Avoid one-size-fits-all approaches, as different components may require diverse hosting environments.

Performance Considerations:

Assess potential constraints, such as memory and processing power, that might affect your system’s performance. Optimize resource allocation to ensure smooth operation.


Balancing high performance with ease of maintenance and security is essential. An optimal design should allow for efficient updates and debugging without compromising data security.


Remaining open to adjustments and improvements can lead to a more efficient design, even if it deviates from the original plan. Flexibility is key to adapting to evolving requirements.

Inevitability of Failures:

Service failures can occur due to various factors, including network interruptions or resource constraints. Implementing measures like data rollback during partially executed updates can ensure data integrity.

Failures Management:

A robust distributed system includes measures for managing failures, such as comprehensive logging, error handling, and protocols for system recovery.

Security Imperatives:

Adopting a security-by-design approach is vital. Ensure every function and communication channel within the distributed system is safeguarded against potential threats.

Privacy Regulations:

Being mindful of privacy policies and regulations is crucial, especially when considering different geographical regions. Compliance with data protection laws is a non-negotiable aspect of system design.

Holistic Approach:

The culmination of all these best practices, from function-specific considerations to global security measures, forms the backbone of a resilient and efficient distributed system. A holistic approach ensures that every facet of the system is optimized to meet the organization’s goals.

Mastering distributed systems best practices is essential for businesses seeking to stay competitive and agile. Ceiba Software is your trusted partner in navigating this complex landscape, delivering solutions that embrace these practices to empower your organization for the future.

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